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Title: Manager Member Events
Reports to: Director, Member Engagement and Events
Overall job purpose
The Manager Member Events will be responsible for the planning and coordination of logistics for small to large sized member facing events (virtual and in person). This will require skills in administration, marketing, budgeting, speaker management and the use of technology.
Key responsibilities
Member Events
Lead the planning, promotion, execution and evaluation of all major Children’s Healthcare Canada events including, but not limited to:
- The Annual Conference
- Pop Up events (virtual and in-person)
- Strategy-driven Ad Hoc Events
Responsibilities will include, but not limited to:
- Administration:
- Lead site selection, venue contract management
- Research vendors for cost, creativity and quality, manage vendor contracts
- Develop timeline for actions/activities and ensure adherence to schedules.
- Primary contact for the planning committee
- Create event schedule/program
- Coordinate preconference meetings
- Speaker management
- Budget: Develop event budget with Director Member Engagement & Events; manage invoices and process payments
- Sponsorship: Work with the Director to develop sponsorship prospectus, identify and secure events sponsors, manage contracts, collect collateral and ensure all obligations are met.
- Registration: Establish and manage registration process
- Marketing: Work with Comms team to develop a marketing plan and website
- Content Development:
- Support Director, CEO and planning committee in the identification of theme, speakers, format, networking activities.
- Lead Call for Abstracts Process
- Lead Innovation & Impact Awards process
- Technology: Conference App development, Coordinate all technology needs for the event
- Event day: Coordinate event run of play, lead onsite logistics, technology and administrative support for delegates and speakers.
- Post Event: Develop, disseminate and analyse evaluation survey; host a debrief with planning committee. Create a brief event summary,
Key skills and competencies
All positions have the following core competencies:
- Demonstrate professionalism in all communications
- Demonstrate a commitment to quality, creativity and innovation in all duties assigned
- Results oriented
- Demonstrate teamwork and collaboration
In addition to the competencies listed above, other skills, behaviours & competencies required for this position include:
- Knowledge of event planning, and program development and management processes.
- Strong project management skills, working effectively on multiple simultaneous projects with competing deadlines.
- Knowledge of budgeting and reporting.
- Demonstrates initiative; self-motivated; reliable
- Flexible, agile, open to change
- Demonstrates excellent interpersonal skills, including negotiation, customer service and leadership skills.
- Demonstrates attention to detail
- Demonstrates good judgement
- Tech savvy (MS tools, MailChimp, ZOHO, Event software)
Assets
- Bilingualism (English/French)
- Experience working with non-profit organizations.
- Project management experience
- Event Management Certificate
Education: Minimum education required: College diploma
Experience: Minimum 3 years experience in planning large scale events
Additional Comments: As a member of a small team this role may include ad hoc tasks and responsibilities not listed on this profile.
How to apply
Please send a resume and cover letter to Lisa Stromquist (lstromquist@childrenshealthcarecanada.ca) by May 18th, 2025.
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